Service Invoice Template

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What Is A Service Invoice Template?

A Service Invoice Template refers to the standard format that offer an excellent ready-to-use format to companies or individuals who offer professional services to clients rather than selling physical goods to consumers. Such business entities or business individuals can be a consulting staff or a freelance worker, legal executive or medical service provider, etc.

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These service invoice templates are customizable and hence can be modified as per the needs of the users. The format in which these invoice templates are available suit the service providers. Being ready to use, these templates save much of time and effort of the individuals or businesses using them.

Service Invoice Template Explained

A service invoice template is a standard format in which users like to enter details of work done along with the time taken and the rates applicable for each task or project. It is for companies engaged in businesses that provide professional or nonprofessional services.

It can be created by incorporating details like the service provider company details as well as the company against whom the invoice is being generated and other information like invoice date and number, work order, the due date of payment, description, number of hours, the price per unit, total and remarks. The attached service invoice template elements are all crucial aspects that one must not skip, and the service providers must necessarily fill up all these.

These templates are an excellent option for companies engaged in providing professional or/and nonprofessional services. It is one of the most simple, user-friendly, and efficient ways for service provider companies to invoice their clients. It could be fantastic for companies that provide consulting, freelance workers, medical services, legal services, designing, animation, graphics, content writing, accounting, auditing, etc. For companies engaged in offering services to their clients, creating a service invoice template for invoicing purposes could be a far better and more appropriate idea than installing a complicated invoicing software system.

Every business has its own requirements. As a result, not one sample fits all requirements. As a result, the service invoice templates are customizable. A business can modify, include, and exclude elements that do not apply to their business or their billing procedure. Based on their brand and requirements, they can make required changes to the available format. The customizable feature is user-friendly and the users can modify things without any hassle.

Features

A service invoice template has some distinct features that make them preferred over manual preparation of invoices every time a business individual or entity has to detail the payments to be done. Let us have a look at some of its features below:

  • It is customizable and hence a good fit for any kind of service provider or service-based businesses.
  • These invoices offer sufficient space to incorporate details of services, additional charges, if any, and also taxes as applicable.
  • It offers clear and comprehensive format.
  • Computations and presentation is accurate and has clarity. As a result, it is easy-to-interpret by clients.

Elements

Following are the different elements discussed in detail that are generally present in this template:

#1 - Header

One must name the header of the template. It will highlight the purpose of making the invoice, which will remain the same for all the companies and all their service-related projects.

#2 - Right-Hand Side

The right-hand side of the template must bear details like invoice date, invoice number, work order number, and due date of payment.

#3 - Company Details

An ideal template will never miss upon providing crucial aspects of the company details. It must necessarily have the logo of the company and its details like name, address, phone number, email ID, and registration number.

#4 - Client’s Details

It is necessary to provide all the client's details, such as name, address, phone number, email ID, and customer ID.

#5 - Services Offered and the Number of Hours Dedicated

The services offered to the client must be mentioned in the invoice and the number of hours dedicated to each service. The services availed by a client from the company can be of various types. Hence, one must necessarily describe the same in the description box. In addition, one must also mention the number of hours spent on each service and the services mentioned in the description box.

#6 - Price Per Unit

One must mention the price per unit of the services availed. The services mentioned in the description box may not be of the same cost. Therefore, the company must provide the costs along with the services mentioned. It will give the client a better idea of the services he has availed and evaluate if the same price is appropriate or not.

#7 - Line Total

Post mentioning services and the number of hours; the company will need to evaluate the price for each service. After providing all these details, the company must calculate each item's line total. One can only do it by multiplying the number of hours by the price per unit for each service.

#8 - Remarks

The company can also offer remarks whenever needed for future reference.

How to Use?

A service provider or a service-based business can use these templates the way they want to ensure things are clear and easily interpretable. Listed below are some of the ways in which these invoice templates can be used. Let us have a look at them:

  • The person using this template has to enter all the details as required in the fields that are not already pre-filled.
  • Companies willing to use this template can download the same and then can start by entering all the details like the company's credentials, client information, date of invoice, unique reference number, description of services, company's logo, number of dedicated hours, the price per hour for each service, remarks. Then, accordingly, generate the total that needs to be paid by the client for whom made the invoice.
  • The company's details, like its name, address, contact number, registration number, and email ID, must be filled up wherever required.
  • One must fill up the client's details like name, address, phone number, and email ID wherever required.
  • In the next segment, the company will need to mention the invoice number, date of invoice, work order, and due date of payment as and wherever desired.
  • Once duly providing all these inputs, the company will need to move to the next segment, which is equally essential to fill appropriately as the information provided in the first segment. The company must mention the services provided to the client in the description box and the number of hours dedicated to each level of service.
  • One must provide the price per hour of that service in the next column. This information shall also be of great use to the company and the client for evaluating the total bill for the latter.
  • The company must multiply the number of hours with a price per hour for each service.
  • Lastly, the company must add all the line totals to the subtotal and all the taxes to the net total that the client will be required to pay.

Examples

Let us consider the following instance to understand how these templates are used:

Example 1

Anne started her freelancing career a year ago. Her quality of service was so good that she gathered around 20 clients who trusted her with different projects. Earlier, when she only had two to three clients, she used to make invoices separately for qll of them. But as the numbers increased, she had to switch to a standard template and she started using service invoice template customized per her needs. This helped her put less time on preparing an invoice for each client, thereby devoting more time to her freelancing career.

Example 2

Below is a service invoice template sample to help you know how exactly it looks like:

Source

Benefits

The service invoice templates come with a set of advantages for the service providers who use them. Some of these benefits are as follows:

  • Having a similar invoice format for all clients helps build a professional image of any service provider or service-based business. These templates help them achieve that sense of professionalism. When there is a template, it offers similar invoicing format for all clients a business deals with.
  • These templates incorporate different elements to help service providers pt in the details and maintain accuracy to the utmost possible extent. As a result, they ensure avoiding mistakes in every way possible.
  • The most important benefit that these templates provide is that it saves the time of the users. Entering and re-entering data, preparing service invoice template in Excel manually, cross checking information over and over again are some of the things that take a lot of time. The inbuilt template with customizable feature helps utilize time and put efforts in achieving other goals.