Rent Receipt Template

Last Updated :

Blog Author :

Edited by :

Reviewed by :

Table Of Contents

Free Rent Receipt Template

Rent receipt is recorded when a person gives their property on rent to the party and receives the money against it. The person has to provide acknowledgment regarding the receipt of the money to the tenant, which an authorized person should duly sign. In the modern era, free rent receipt templates are available online that make it easier for both parties.

The rent receipt shows various details of the rent payment that include details of the business that is issuing the rent receipt, the party name to which the rent receipt is, the number of payment details, the mode of the payment, and details of the balance of the tenant account.

Rent Receipt Template Explained

A rent receipt is a formal document acknowledging the payment of rent by a tenant to their landlord. It is tangible evidence of a financial transaction and holds significant importance for both parties involved.

Primarily, a rent receipt includes key details such as the tenant's name, the landlord's name, the rental property address, the amount paid, the payment date, and the duration the payment covers. These specifics not only document the financial transaction but also act as a reference for future inquiries or disputes if any arise.

From a tenant's standpoint, retaining rent receipts is not merely a matter of paperwork; it's a healthy financial practice. Rent receipts can be invaluable when preparing income tax returns, as they provide concrete proof of rental expenses. This documentation becomes particularly relevant if the tenant is eligible for tax deductions related to housing expenditures.

Landlords, too, benefit from providing rent receipts. Offering a clear and organized record of payments helps build trust with tenants and establishes a professional rapport. Furthermore, should any discrepancies or misunderstandings arise, the rent receipt becomes a reliable reference point, reducing the likelihood of disputes.

Therefore, maintaining an Excel rent receipt template helps both parties involved to avoid repetitive work. It allows them to just adjust the details and produce the document at the pre-determined intervals to maintain proper documentation for receipt and payment of rent.

Elements

Let us understand the different elements that must be a part of a professional software-based or free rent receipt template through the discussion below.

#1 - Heading

One must give the heading rent receipt at the top area of the rent receipt so that there is a clear understanding to the template user that it pertains to the rent receipt. This template heading will remain intact for every receipt and will not change with every such receipt.

#2 - Business Name and the Address

Under this, the person has to enter their name and address. In the template, the user has to fill in these details once unless any changes occur in these details. So, the details will remain intact for every receipt and will not change with every such receipt.

#3 - Date

In this column, the date of the receipt issue is to be entered by the user. So, with the help of this column, an issuer can keep track of the rent amount due from the tenant along with the payment made by him date-wise. So, it will change this column every time the receipt is issued.

#4 - Receipt No.

A unique receipt number is allotted for every rent receipt issued by a person against receipt of the rent from its tenant. It will enable the person to keep a track record of the rent receipts issued along with helping to reconciliation the same in a better manner. So, this will change for all new rent receipts issued.

#5 - Received From

This field denotes the name of the person from whom the rent receives or issued the receipt. This field will change for every new rent receipt issued by the person.

#6 - Amount($)

Under this field, the amount to be received from the tenant is mentioned in the numbers. Since the column contains an amount to be received from the party, it will change for all the new rent receipts issued by the person.

#7 - Amount in Words

Under this field, one shall enter the amount to receive from the tenant in words. Since the column contains the amount to be received from the party, it will change for all the new rent receipts issued by the person.

#8 - Period from and Period to

Under this field, the issuer has to enter the period for which the rent becomes due, i.e., he will enter the “period from” and ” period to.” Therefore, it will change for every rent receipt issued by the person.

#9 - Account Details

This field contains the details of the payment from the tenant. It will include the total due amount from the tenant and the total amounts paid against the unpaid amount. After entering the balance of the details, the due from the tenant will automatically calculate using the formulas inserted in the template. So, this figure will give the balance outstanding.

#10 - Payment Mode

Under this field, the details of the payment mode that the tenant used for making the payment is mentioned. For example, if payment is in cash, it will mention the amount in the column next to cash. In the case of a check, it will mention the amount in the column next to the check. In the case of a money order, the amount in the column is next to the money order.

#11 - Stamp

One will affix any stamp required in the template before being given to the tenant.

#12 - Received By

The last field of the template mentions the signature and name of the person who took the payment. It will enable tracking of the person who received the amount, which will be helpful in case any dispute arises.

How to Use?

Now that we understand the basics and intricacies of the Excel rent receipt template, it is only just that we also touch upon how to use it to make sure we spend our energies and money in the right way. Let us do so through the discussion below.

The person issuing the rent receipt will be required to enter details in all the fields that are not pre-filled. So, the date of issue of the receipt, receipt number, tenant name, amount in words and number, total due amount, the total amount paid, the period from and period to, i.e., the period to which the rent receipt belongs, and requires to insert the mode of payment.
Lastly, the stamp has to be affixed along with the signature and name of the person issuing the same. Generally, the rent receipt is generated by the person in two copies. One will give the original copy to the tenant, and the person will keep the other copy for records.