Print Titles In Excel

Last Updated :

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Blog Author :

Jeevan A Y

Edited by :

Nannila Jai Ratna

Reviewed by :

Dheeraj Vaidya, CFA, FRM

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What Is Print Titles In Excel?

When we print the Excel worksheet, the title is present on the first worksheet page but not on others. So, to publish titles on every printed page, we can select the print options from the headings in the “Page Layout” tab, which will print the titles for us.

Consider the below example where we have the marklist of class A in 5 subjects. Assume that we have to print the data. As shown in the below image, the data will be printed in 2 sheets.

Print Titles in Excel Example - 1

Now, let us understand how to publish print titles in Excel.

The steps are:

  • Step 1: Press the shortcut keys, Ctrl + P.
  • Step 2: The page setup window opens.

Fill the Rows to repeat at top: option and click on Print Preview option to preview.

As we can see, the heading is shown in both the sheets.

Print Titles in Excel Example - 2

Likewise, we can insert print titles in Excel.

Table of contents
  • Print Titles in Excel is used to print headings in each printed sheet.
  • We need to set the print sheet to fit all columns in one sheet to have all the columns on one page.
  • We select the entire row to be repeated in all the sheets. We need to select only the data range. The same thing applies to columns too.
  • By default, we can view Excel row and column headers. However, if you want to print, we need to set them as a print by checking the box.

How To Print Titles In Excel? (Step By Step)

Using Print titles option in excel, we can retain the heading in rows or columns or both in printed sheets. Let us learn how to use this option with interesting and detailed examples.

Examples

Example #1 - Print Excel Titles Row Numbers And Column Alphabets

Excel does not stop repeating rows or columns across all the printing sheets. It can also print Excel row numbers and column headers. Follow the below steps to do this task.

  • Step 1: Go to the “Page Layout” tab and “Headings” under “Sheet Options.”
Example 2

We can only “View” the headings as of now. To print, we need to tick the checkbox of “Print.”

  • Step 2: Under “Sheet Options,” click the checkbox â€śPrint.”
Example 2-1

We can also do this setting under an Excel “Print titles” window. We need to click the checkbox â€śRow & Column headings.“

Example 2-2

Now, press the â€śCtrl + P” and select the print preview to see the row numbers and column alphabets.

Example 2-3

Example #2

Now, we have a huge sheet. We need to print this with the headers on all the printed sheets.

Print Titles Example 1

  1. First, press “Ctrl + P,” the shortcut key to print in Excel.


    Print Shortcut Key

  2. In print “Settings,” select “Landscape Orientation.” Next, select “Fit All Columns on One Page.”


    Print Titles Example 1-2

  3. Now, all the columns are fitted on a single sheet.


    Print Titles Example 1-3

  4. Now, we need to repeat the heading on all the sheets. Go to “Page Layout” and select “Print Titles” in Excel.


    Print Titles Example 1-4

  5. Now, we need to do some settings under this window. First, the tab selects the print area in excel.


    So, we need to print from A1 to H701.

    Print Titles Example 1-5

  6. Under "Print titles" in Excel, we have an option called "Rows to repeat at top." Here, we must select our headings, i.e., the first row.


    Print Titles Example 1-6

  7. Click on the 'OK." We have settings to repeat the top row in all the sheets. Now, click on "Print" and see the print preview. The below preview is the first sheet. From a total of 26 sheets, it has been reduced to 15 sheets now.

    Print Titles Example 1-7

    Now, look at the second sheet preview. It also includes headings.

    Print Titles Example 1-8
    This way, we can have a header across all printing pages.

    Having column headers on all the printing pages is similar to having row headers across pages. We need to select the column to repeat.

    Print Titles Example 1-9

Important Things To Note

  • Print Titles in excel is an option used to print titles in the data which is printed.
  • This option will save a lot of time when we print many sheets together.
  • Enter the correct row and column cell reference in the page layout window.

Frequently Asked Questions (FAQs)

1. What is the use of print titles in Excel?

Print Titles in Excel is an option used to help users print titles in every sheet. Though we can freeze headings to help us view the data in Excel, while printing, the heading will appear only on the first sheet. To make sure the heading appears in each printed sheet, print titles in Excel option is used.

2. Explain how to retain heading in printed sheets using print titles with an example.

Consider the below example where we have the sales list of various products in 3 quarters. Assume that we have to print the data. As shown in the below image, the data will be printed in 2 sheets.

Print Titles in Excel - FAQ 2

Now, let us understand how to publish print titles in Excel.

The steps are:

• Step 1: Press the shortcut keys, Ctrl + P.

• Step 2: The page setup window opens.
Fill the Rows to repeat at top: option and click on Print Preview option to preview.
As we can see, the heading is shown in both the sheets.

FAQ 2 - Step 2

Likewise, we can insert print titles in Excel.

3. Why Print Titles option is disabled?

Print titles option might be disabled because we might be editing a cell in the page area. Make sure, no cell is selected to enable Print Titles option.