Lower Case in Excel

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Top 6 Methods to Change Capital Letters to Lower Case

There are many methods to change capital letter text to lowercase in Excel. This guide will look at the top 6 ways to make capital letters into lower cases.

Top 6 Methods to Change Capital Letters to Lower Case

#1 Using Lower Function to change case in Excel

MS Excel has a built-in function for decapitalizing each character in a word, a LOWER function.

Example

Suppose we have a list of some verbs in Excel. We want to change the case of the text to lowercase.

To change the case to lower, we need to write the function in cell C2 as ‘=LOWER(A2)’. The”=’ or ‘+’ sign is used to write the function, the "LOWER" is the function name, and A2 is the cell reference for the text we want to change the case.

Press the "Enter" key. This function will convert all letters in a text string to lowercase.

One value is converted now. For other values, we can either press the "Ctrl+D" key after selecting all the cells with the top cell or press the "Ctrl+C" and "Ctrl+V" for copying and pasting the function. Else, we can drag the formula to other cells to get the answer.

#2 Using VBA Command Button

We can create a VBA command button and assign the code to change the following text to lowercase using the command button.

Example

Step 1: To create the command button, click on the "Insert" command in the "Controls" group in 'Developer tab Excel.' And select the "Command Button."

Step 2: Click the worksheet location where we want the command button to appear. We can resize the command button using the "ALT" button.

Step 3: Using the "Properties" command, change the properties of the command button like caption, name, AutoSize, WordWrap, etc.

Step 4: To assign the code to the command button, we must click on the "View Code" command in the "Controls" group in the "Developer" tab. Ensure "Design Mode" is activated.

Step 5: Please select "ConvertToLowerCase" from the drop-down list in the opened window.

Step 6: Paste the following code in between the lines.

Code:

Dim Rng As Range
Dim c As Range
    On Error Resume Next
    Set Rng = Selection
    For Each c In Rng
        c.Value = LCase(c.Value)
    Next c

Step 7: Exit the Visual Basic Editor. Ensure the file is saved with the .xlsm extension as we have a macro in the workbook.

Step 8: Now, deactivate "Design Mode." After selecting the required cells, the values are converted to lowercase whenever we click on the command button.

Select all the values from A2:A10 and click on the command button. The text will get changed to lowercase.

#3 Using the VBA Shortcut key

This way is similar to the above, except we do not need to create the command button here.

Example

Step 1: Open the Visual Basic Editor from the "Developer" tab or use using the excel shortcut key (Alt+ F11).

Step 2: Insert the module using the Insert menu -> Module command.

Step 3: Paste the following code.

Sub LowerCaseConversion()

    Dim Rng As Range
    Dim c As Range

    On Error Resume Next
    Set Rng = Selection

    For Each c In Rng
        c.Value = LCase(c.Value)
    Next c

End Sub

Step 4: Save the file using Ctrl+S. Exit the visual basic editor. Ensure the file is saved with the .xlsm extension as we have a macro in our workbook.

Step 5: Now, choose the "Macros" in the "Code" group in the "Developer" tab.

Step 6: Then click on "Options" and assign the shortcut key to the macro. We can write a description as well.

In our case, we have been assigned "Ctrl+Shift+L."

Step 7: Macro is ready to use. Select the required cells to change the values into lowercase and press the "Ctrl+Shift+L" keys.

#4 Using Flash Fill

If we establish a pattern by typing the same value in the lowercase in the adjacent column, the Flash Fill feature will fill in the rest based on the design we provide. Let us understand this with an example.

Example

Suppose we have the following data, which we want to get in lowercase.

We need to manually write the first list value in the lower case in the adjacent cell to do the same.

Come to the next cell in the same column and press the "Ctrl+E" keys.

Choose "Accept Suggestions" from the box menu that appeared.

That is it. We have all the values in the lower case now. So, we can copy the values, paste the same onto the original list, and delete the extra value from the right.

#5 Enter Text in Lower Case Only

We can make a restriction so that the user can enter text values in lowercase only.

Example

To do this, the steps are:

We must select the cells which we want to restrict.
Then, choose "Data Validation" from the "Data Tools" group from the "Data" tab.

Apply the settings explained in the figure below.

Whenever the user enters the value in capital letters, MS Excel will stop and show the following message.

#6 Using Microsoft Word

In Microsoft Word, unlike Excel, we have a command named "Change Case" in the "Font" group in the "Home" tab.

Example

Suppose we have the following data table for which we want to change the text case to the "lower" case.

First, we will copy the data from MS Excel and paste it into MS Word to change the case. To do the same, the steps are:

Select the data from MS Excel. And press the "Ctrl+C" key to copy data from MS Excel.

Open the MS Word application and paste the table using the "Ctrl+V" shortcut key.

Select the table using the "Plus" sign on the left-top side of the table.

Choose the "Change Case" command from the "Font" group and select "lowercase" from the list.

Now, the data table is converted to "Lower." After selecting the "Plus" sign from the left top corner, we can copy the table and paste it into Excel.

We can delete the old table using the "Contextual" menu, which we can get by right-clicking on the table.

Things to Remember

Using the VBA code (command button or shortcut key) to convert the values into lowercase, we must save the file with the .xlsm extension as we have macros in the workbook.