Extract Data from PDF to Excel

Last Updated :

21 Aug, 2024

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Table Of Contents

How to Extract Data from PDF to Excel?

There are three different methods to extract data from PDF to Excel. They are mentioned below:

Now, let us discuss each of the methods in detail:

The following steps are followed to extract the data using simple commands copy and paste.

First, we must select the PDF file and open it in "Adobe Acrobat Reader" software, as shown in the figure.
Then, we must select and copy the data presented in the table.
Go to Excel, select the "Paste" drop-down section, and click on the "Paste Special."
It opens the "Paste Special" dialog box, as shown in the figure.
After that, we must select the "Paste" option as "Text" and click on "OK."
The data extracted into the Excel sheet is shown in the below-mentioned screenshot.

As shown in the figure, data is entered into only one column.
Now, select the data and click on the "Text to Columns" option in Excel in the "Data" tab.
Choose the file type as "Delimited" and click on the "Next" button, and it opens the following screenshot.
Choose the Delimiters as "Space" and click on "Next."
After clicking "Next," it will open the following wizard.
Click on "Finish" to close the wizard, and then the text is converted to columns, as shown in the figure.
Clean up the data to ensure that the "blue LED value" is in one cell, "green LED value" in one cell, and "red LED value" in one cell.

The following steps are followed to extract the data using Microsoft word.

Step 1: First, we must select the PDF file and open it in "Adobe Acrobat Reader" software.

Step 3: Now, we must open the Microsoft Word document and paste data into it, as shown in the figure.

Step 4: Again, copy the table and paste it into an Excel sheet, and it will be displayed.

Note: Pasting directly into Excel may display data in one column only.

Step 5: Next, we must arrange the table headers properly, as shown in the PDF file, by applying the merging and unmerging on cells.

The following steps are followed to extract the data using the Adobe Reader.

Step 1: We must select the PDF file first and open it in Adobe Acrobat Reader software, as shown in the figure.

Step 2: Go to the "File" menu and select the "Convert to Word, Excel, or PowerPoint" option.

After clicking on the"Convert to Word, Excel, or PowerPoint" option, the following page will be displayed.

Step 3: Select the "Convert To" drop-down menu and choose the "Microsoft Excel Document (*.xlsx) format.

Step 6: Apply cleaning to arrange the data properly into the rows and columns to change the table's design.

Extracting the data from PDF to Excel is possible only when we can copy the data into a table in a PDF file.
The data copy-pasted directly from the PDF to Excel may unwind into only one column or cell. However, it requires clean-up activities to arrange the data properly.
A user account with adobe.com is necessary to extract data using the Adobe Reader software.